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Esquimalt releases additional police RFP documents (fifteen months after RFP closes)

I’ve obtained Addenda 1, 2, 3 and 5 from the Esquimalt Request for Proposals for the Provision of Policing Services. These documents have never been online before today.

Because the RFP is a public document, amendments to the RFP (called addenda) are also supposed to be public. As Esquimalt stated in section 11.7 of the RFP: “Where the process is modified prior to the closing time for proposal submissions, the Town intends to post Addenda on its website at http://www.esquimalt.ca.”

Here is what actually happened: Esquimalt forgot to post most of the documents.

Here is a screenshot from the Esquimalt Policing and Law Enforcement Advisory Board page:

Screen grab from Esquimalt web site (August 7, 2012)

You can see that, as of August 7th, 2012, only Addendum 4 was posted online.

There is no debate as to whether the other addenda should have been posted. Addendum 1, for example, explicitly states that, “The questions and responses from today’s site meeting will be recorded and the minutes available as an Addendum to the RFP on the Township’s web site.”

These new addenda represent the largest public information disclosure since the RFP was issued fifteen months ago. Esquimalt staff have promised these documents will be posted on their municipal web site shortly. In the meantime, you can view them here:

I’m really happy with this outcome. By fulfilling its March 2011 commitment to release these documents online, the Township of Esquimalt is taking a small step towards demonstrating more transparency and accountability.